Time Management

STAYING ON TIME: Mastering the Art of Time Management

Course Overview

Ever get the feeling that you’re drowning in work while your co-workers are coasting along with ease? You're definitely not alone. I have observed so many professionals struggle with this feeling of never having enough hours, always playing catch-up, feeling guilty about the things that didn't get done. The fact is, the majority of us were never really taught how to manage our time – we simply adopted habits here and there.

Here’s what I’ve discovered from working with hundreds of busy professionals around Australia: time management is not about managing time at all. It’s more some trick of managing your energy, your priorities and your boundaries. You can’t have more hours in the day, sure, but you can absolutely have them look different than the ones you already have.

This robust class covers those real-world annoyances that are no doubt driving you mad currently. Such as how to manage that coworker who wants to “just chat really quickly” for half an hour when you are trying to concentrate. Or how to respond when three different people inform you that their project is “urgent” on the same day. We’ll consider why some interruptions have been interruptions that needed to be taken, and why others have not, and how to tell the difference without making anyone mad.

Curriculum-Based Outcomes

On completion of the course, they will be able to:

Effective Prioritization: Put a system in how you determine what’s urgent and what’s important and make sure you give critical work the right attention.

Set Boundaries: Create both professional and personal boundaries that allow you to protect productive working hours and maintain relationships at work

Manage Interruptions: Respond to unannounced guests and unanticipated demands gracefully while not impeding the progress of major deliverables

Optimize Energy Cycles: Recognize advantageous times to work and how to place work around such times for maximum performance gains

Manage Prioritisation: Use decision frameworks when there are a lot of "urgent" things and everyone has different ideas about what is actually urgent.

Strategize: Develop actionable, realistic weekly and daily plans with simple, sustainable tools that do not rely on complicated technology

What You Will Learn

Module 1: Time vs Energy Management Explained

Why conventional ways of managing your time often don't work

The relationship between energy and productivity

Letting go of the night owl theory by recognizing your own signs, patterns of productivity and peak hours

MODULE 2: The Priority Matrix System

A simple tool for making better choices about how to spend your time—and energy

Shifting from a never-ending to do list to goal-oriented planning

Tactics for combatting days when everything matters

Module 3: Boundaries & How to Control Interruptions

How to politely — but firmly — handle interruptions and drop-in visitors

Scripts and phrases that do things in a real office environment

Building walls — the physical and the digital — without being perceived as unfriendly

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How to handle multiple 'urgent' demands from multiple places

Strategies for communicating about deadlines and expectations

Effective ways to say no in a professional setting

Module 5: Preserving Your Productive Prime Time

The when you are most productive discovery

So, how do you do it?

How to defend against meetings and requests that break focus time

Module 6: No-Nonsense Planning Systems That Stick

How to use your week and day without all the fancy tools

Scheduling for the unexpected as a normal occurrence

Working a buffer into your plan and procedure, providing also for what is known as “crumple zones” on newer models of automobiles and trucks.

Module 7: Sustainable Implementation

Sticking to habits without overexerting yourself

Troubleshooting common setbacks and challenges

Designing accountability machinery for the long haul

Summary

This isn’t about turning into some kind of productivity robot or working longer hours. It’s about working smarter, so that you can actually leave the office on time, feeling like you did something that made you feel fulfilled. You’ll leave with concrete strategies you’ll be able to implement right away and with the confidence to seize control of your life, rather than continuing to let your schedule dictate the terms.

Offered in Perth, Brisbane and as part of our supervisor training workshops, this training program provides you with the skills to take back your workday and to manage that constant feeling of playing catch-up. We know that time management is often linked with effective communication skills training, hence our focus on personal productivity and professional relational skills.

Cause, let’s face it, life’s too short to be going through life perpetually overwhelmed by never-ending to-do lists and conflicting demands. It’s time to regain control of your workday — and your life.